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Do you feel like the number and variety of educational records being kept in your program are slowly consuming you? Daily diaries, educational programs, observations, photos, reflective diaries, wall panels, development summaries, portfolios, checklists etc., all have become a part of everyday practice in programs being offered to children. However, has the increased number of documents and workload led to better outcomes for children, and have these documents met their desired outcomes? This workshop will provide a reflective space for participants to discuss, unpack, share feedback and reconsider the ways in which documentation can support educators, rather than leading to greater levels of anxiety

Some of the key elements of the day will be:

  • What is documentation
  • What are the requirements of the National Quality Standard
  • How might documentation support educators to improve their practices
  • Essential components of documentation
  • Developing the skills and knowledge to create documentation

 On completion of this session, you will be able to:

  • Explain the purpose, rationale and benefits of documentation and how this informs what we document and how
  • Describe the link between documentation and the National Quality Standard (NQS) and the Early Years Learning Framework (EYLF)
  • Articulate the purpose / benefits of documentation and its links to the NQS and the EYLF to families
  • Evaluate current practice to ensure it is consistent with the Regulation, the NQS and the EYLF
  • Use an individualised approach to documentation appropriate to their setting, drawing on personal strengths and expertise and recognising there is no one way to document
  • Involve everyone in the team in the process of documentation, recognising that this might look different according to their role, responsibilities and qualifications
  • Apply key elements of documentation processes such as data collection, analysis and reflection, incorporating multiple perspectives, producing and displaying documentation, and so on


NSW: Completing this course – Documenting Children’s Learning will contribute 6 hours of NESA Registered PD addressing: APTS 6.2.2, 6.3.2 from the Australian Professional Standards for Teachers towards maintaining Proficient Teacher Accreditation in NSW.

Other States: Completing this course – Documenting Children’s Learning (6 hours) may be used as Teacher Identified Professional Development/Learning addressing: APTS 6.2.2, 6.3.2 from the Australian Professional Standards for Teachers towards maintaining Proficient Teacher Accreditation.


  • APTS 6.2.2: Participate in learning to update knowledge and practice targeted to professional needs and school and/or system priorities
  • APTS 6.3.2: Contribute to collegial discussions and apply constructive feedback from colleagues to improve professional knowledge and practice


This course aligns with:

  • QA 1: Educational Program and Practice